Article 1 - Name and Status
- The name of the organization shall be Society for Bangladesh Climate Justice (hereafter call SBCJ). It is a voluntary, non-profit, advocacy group dedicated to climate change awareness and global "climate justice".
- It is headquartered in Metro Vancouver, British Columbia, Canada. The current address of SBCJ is as follows: #210-9527 120th Street, Delta V4C 6S3.
- As an organization, SBCJ shall raise funds and hire employees to carry out the activities set forth in Article 2. The organization will consist of members, international networks, affiliated groups and international members
Article 2 - Purpose and Mission
- Bangladesh is at great risk due to climate change and global warming. This "common crisis" will make millions of "climate refugees" in the country.
- On behalf of the Non-Resident Bangladeshis (NRBs) living in Canada, SBCJ will undertake the following activities dedicated to enhancing awareness about climate change and climate risk management:
- Advocacy and promotion of the cause for Bangladesh internationally for climate justice.
- Focus on research and actions for prevention, mitigations and adaptation to climate change
- Networking with governments, inter-governmental agencies, non-government organizations (NGOs) and community groups through community-based training and workshops for awareness and capacity building.
- Work with the Government of Canada to (a) assist Bangladesh deal with climate disasters and (b) establish special quota for "climate refugees" from the affected countries, particularly Bangladesh
- Carry out any other activities incidental to, or conducive of, the above missions and objectives.
Article 3 - By-Laws
A Non-Profit Status
- SBCJ will carry its operations without purpose of gain for its members and profits or other accretions to the organization shall be used solely to promote its objectives. This provision is unalterable.
- SBCJ shall be a registered non-profit charity organization under British Columbia laws and regulations.
B Memberships and Fees
- Anybody 18 years of age or over, living in the Metro Vancouver area of BC, irrespective of nationality and country of origin, may become member of SBCJ.
- Two types of memberships are to be recognized: (i) Regular Member (requiring annual renewal) and (ii) Life Member. A member may qualify to become a Life Member upon one-time contribution to SBCJ. Both categories of members have equal rights to vote and eligible to run for offices.
- Life Members are required to make a one-time payment of $300 (three hundred dollar). Annual membership fee is $10 (ten dollar). The Executive Committee (EC) may determine and/or change the fees from time to time.
- Any person seeking a membership shall make a written application in a prescribed form accompanied with appropriate dues. The membership is subject to approval by the EC.
- The EC may create a category for "international" membership for collaborative alliances with community groups and organization across national boundaries. The EC will establish criteria for such membership. However, international members shall have no right to vote.
- Every member shall abide by and comply with the provisions of the Constitution and it by-laws and any other rules and regulations as may be established by the EC.
- The size of the SBCJ memberships shall not be limited by any fixed number.
C SBCJ Administration and Responsibilities
- The general leadership and administration of SBCJ shall rest on the EC
- Executive Committee (EC): The EC shall consist of seven directors and four EC members to be elected on a three-year term by the general members. Upon election, the directors will choose one of them as Executive Director (ED) and distribute portfolios among themselves as per the following:
- Executive Director: The ED shall be responsible for overall leadership and stewardship for the SBCJ. The ED will also ensure compliance of the by-laws and other regulations.
- Director- Programs shall be responsible to develop short and long-term strategic plans in the light of the stated mission and objectives and devise action plan for program implementation.
- Director- Research shall be responsible to develop database, based on existing research/reports, the case of Bangladesh or other climate change-related activities SBCJ wishes to undertake.
- Director- Networking shall be responsible for contacts and networking activities with similar organizations globally to strengthen advocacy for climate justice.
- Director-Finance shall be responsible for raising funds (both individual and institutional) and maintain accounts and financial administration of the agency.
- Director-Community Liaisons shall be responsible to interface with local communities about SBCJ activities through specific events and functions.
- Director-Administration shall be responsible for day-to-day affairs, including office administration, memberships, meetings/minutes, drafting annual reports, and all other activities, including local contacts, for smooth running of SBCJ. Director- Administration shall also act as the Secretary of the organization.
- The EC Members from time to time will be tasked with specific responsibility (e.g. membership, fund raising, publications, etc.) and will work closely with relevant director(s) in carrying out their responsibility.
- Sub-Committees: The EC may appointment sub-committees designed to carry out specific task(s). Any subcommittee so constituted shall be chaired by one of the directors and/or Member, EC.
- Advisors: SBCJ shall maintain a roster of advisors, who will render advice and suggestions for developing strategic plans for SBCJ activities globally and in Bangladesh. NRBs living in the Metro Vancouver will also be eligible to be advisors. The advisors will typically be eminent scholars, activists, community leaders from any country (including Bangladesh) to help the organization in it global outreach.
- The advisors will be selected by the general members based on recommendations by the EC. The ED may invite any available advisors to EC meetings.
Article 4 - Meetings
- General Meeting: The Executive Director (ED) shall inform all members at least 3 (three) weeks in advance of the date, time, place and agenda for the general meeting. Annual General Meeting (AGM) will be held in the month of December every year. Decisions at General meeting shall be passed by a simple majority except for any changes or amendments in the by-laws, which will require two-third majority of the members present in the meeting. A minimum of 30% of the members must be present to form a quorum in General meeting.
- The ED may request for Special General Meeting, if necessary. Notice for such Special meeting must be sent out at least one week (7 days) in advance.
- Executive Committee Meeting: The ED will call the EC meeting. Notice of date, time and place must be given to the EC at least 3 days in advance (unless special circumstances arise). Six of the 11-member EC (including the ED) shall form a quorum.
- Director-Programs shall officiate as ED in the absence of Executive Director. Robertís Rules of Order (latest version) shall apply in the conduct of the meeting in the absence of any specific provisions in this Constitution and By-laws. The EC must hold at least 4 meetings per year (i.e., one every quarter).
- Disclosure: All meeting proceedings and other activities of SBCJ will be duly disclosed to the members thru its own website (www.bangladeshcalling.org). Director-Networking would be responsible to maintain the website with assistance from the EC. All members shall have access to the website.
Article 5 - Finance, Accounts and Indemnity
- SBCJ will raise funds from individual and institutional donations to support the activities of the organization. Additional income may be derived from such sources as contributions, advertising, and fund raising events. Director-Finance will be responsible for all financial matters and book keeping/accounts.
- Any income from membership fees or any other sources shall be deposited immediately in a bank account in the name of SBCJ. The account shall be opened jointly by the Director-Finance and ED. All withdrawal of funds and expenses shall be incurred in accordance with decisions of the EC. Director-Finance shall submit a yearly financial statement at the AGM.
- The EC shall have no power to borrow money from any financial institution unless approved in a general meeting by two-third majority of votes of the members present in the meeting.
- EC or any other member(s) conducting businesses of the organization in "good faith" can not be sued for any loss - financial or otherwise.
- SBCJ shall not carry on any activities not permitted by the Canadian Revenue Laws. This provision is unalterable.
Article 6 - Elections and Vacancies
- The EC will be elected for a period of three-year. A 3-member Election Commission will be formed by the EC at least three months prior to scheduled election. The EC will provide a fixed schedule for election to the Election Commissioner(s). Any resource and administrative support necessary shall be provided to the election committee.
- The Election Commissioner(s) will invite nominations in prescribed forms from members in standing (i.e., paid dues for the current fiscal years) for a 11-member EC. In planning and conducting the election, the Election Commissioner(s) shall follow the schedule established by the EC. Only members in good standing can run and/or vote in the election.
- The EC will prepare all formalities for new election in the beginning of the last quarter of Year 3. If nominations are received, the Election Commissioner(s) shall arrange for election through ballot to be held at a specified place notified at least one-week in advance of the election date.
- The Election Commissioner(s) will prepare the ballot containing the names of all candidates in alphabetic order (in English). The election shall be held on the last weekend in December. The newly elected EC will assume office from the first Monday in January.
- If no nominations are submitted, the incumbent will continue to hold office for another three-year term.
- If there is any vacancy during the term in the EC, the EC will fill the vacancy through co-optation until AGM. The vacant position will be filled up during the AGM.
Article 7 - Interpretation, Amendments and Dissolution
- Interpretation: The Constitution and the by-laws are intended as a general guide and may not specifically cover each situation that may arise. Therefore, the EC shall have the authority to interpret and decide to the best of its judgment with regard to all circumstances of any specific case, any matter pertaining to and all clauses contained herein.
- Amendments: The Constitution and any of its by-laws can be amended from time to time by the general members at the AGM. Any amendments shall be moved by at least 20% of the total memberships or 15 members (whichever is lower) in good standing as a proposal to the EC to be ratified and approved by two-third of the members present in the AGM.
- Dissolution: The general members of SBCJ can seek dissolution of the agency. Such a move must be signed by half (50%) of the members in good standing and submitted to the ED. The ED shall call an extraordinary general meeting of the members. The dissolution will deem to have been passed if three-fourth of all members in good standing approve.
- Upon dissolution, the assets after fulfilling all liabilities will be disposed of in the form of donation to a non-profit charitable organization as per the rules in BC.