Revised
04/04/09
Executive Committee Meeting #1
Multicultural Helping House Society , 28
March 2009
I. MEETING
1. The first
meeting of the Executive Committee (EC) was held on 28 March 2009 at the Multicultural
Helping House Society (MHHS). The meeting was chaired by the Executive Director
Dr. Mohammad Zaman. Those attended the EC meeting include Director Program Dr.
Iqbal Bhuiyan, Director – Research Mr. Tareq Islam, Director –Networking Dr.
Abdul Matin, Director- Administration Dr. Khalilur Rabbani, and EC Members Mr.
Rafiqul Islam, Mr. Nazrul Islam, and Mrs. Kawsar Ara Hossain. Advisor Mr. Muhammad Atiqullah also attended
the meeting. Regrets were received from Director – Finance Mr. Mahbubul Islam,
and Director – Community Liaisons Mrs. Khaleda Banu.
II. AGENDA
2. The Chair
welcomed all EC members attending the first meeting. The Chair alluded to the
importance of the meeting, particularly on the Earth Day. The Chair then went
through the agenda for the meeting, which included the following:
(i)
Review of the scope of work and responsibilities of EC
members
(ii)
Allocation of immediate work for setting up BCCJ – for
example, registration, logo and website
(iii)
Subcommittee for Membership
(iv)
Subcommittee for developing a 3-Year Work Plan (by Year 1, 2
and 3)
(v)
Working Funds (for registration, website etc.)
(vi)
Others.
3. No additional
item was included in the agenda.
III. DISCUSSION
AND RESOLUTION
A. Approval of Minutes of Meeting held on 22 March/09
4. At the start
of the discussion, the Chair proposed that the minutes of the community meeting
held on 22 March be approved by the EC (the minutes was e-mailed earlier to all
EC members). Dr. Matin observed that the minutes were very comprehensive and
recommended that the minutes be approved. EC Member Mr. Nazrul Islam seconded
and the motion was carried.
B. Scope of Work and
Work Plan
5. The Chair
introduced a discussion on the scope of work and responsibilities of EC
members. He underscored the importance of team work and team spirit in
conducting all activities of BCCJ. This was followed by a fairly lengthy but
useful discussion participated by Dr. Iqbal Bhuiyan, Dr. Abdul Matin, Mr. Tareq
Islam, Mr. Nazrul Islam, Mr. Rafiqul Islam, Dr. K. Rabbani and Advisor Mr.
Atiqullah.
6. Dr. Iqbal
Bhuiyan provided a brief overview of work plan for 2009, including having a
seminar on climate change and it impacts on
7. It was
resolved that Dr. Iqbal Bhuiyan will prepare within a week’s time a short (2-3
pages) proposal outlining the objectives, scope, resources required and a
tentative structure of the program (including timeline) and will mail it to EC
members for comments. Dr. Iqbal Bhuiyan will seek help from Director -
Research Mr. Tareq Islam and
C. Registration and Websites
8. It was felt by
all EC members that the work for registration and website should start
immediately. The various tasks involved were highlighted by Dr. Iqbal Bhuiyan,
Dr. Abdul Matin, and Mr. Nazrul Islam.
9. The Committee
resolved that (i) Dr. Iqbal Bhuiyan will look after all registration matters
(assisted by Mr. Mahbubul Islam and Mr. Nazrul Islam), (ii) Dr. Abdul Matin
will be responsible to set up the website with necessary resources and support.
Director – Admn will be kept in the loop and provide assistance as needed.
10. Director-Networking
Dr. Matin volunteered for making a design of BCCJ logo, which will reflect the
objectives of BCCJ. A preliminary design will be shared soon with the EC.
D. Subcommittees for Membership and Work Plan
11. EC members
discussed the importance of forming subcommittees for membership and work plan
for the next three years. It was resolved to form the Subcommittee for
Membership with the following: Director – Admn Dr. K. Rabbani, Chair;
Members: Mr. Rafiqul Islam, Dr. Abdul Matin, Mr. Mizan Majumder,
Director-Liaisons Mrs. Khaleda Banu, and Mrs. Kawsar Ara Hossain. The Chair of
the Subcommittee will take all necessary steps for meeting of the Subcommittee
as soon as possible. The Chair will also print (or procure) all necessary
forms, membership books etc. for book keeping purposes. It was further resolved that each EC
member will be responsible for five new membership as part of membership drive.
12. The
Subcommittee for Work Plan was formed with the following: (i) Director –
E. Working Fund
13. The Chair of the
meeting pointed out the need to establish a working fund for BCCJ for carrying
out day-to-day work and to get the organization running. Mr. Nazrul Islam
suggested that all EC members pay in advance five years membership fees to
establish immediately a working fund. The suggestion was very much welcomed by
the EC members.
14. Three EC members
(Dr. Abdul Matin, Mr. Rafiqul Islam, and Mrs. Kawsar Hossain) and Advisor Mr.
M. Atiqullah signed up for 2 years while Mr. Nazrul Islam paid for five
years. Executive Director Dr. Mohammad
Zaman took Life Membership. Director-Research Mr. Tareq Islam expressed his desire
to become a Life Member and will pay his membership fees in next EC meeting. The rest of the EC member will soon become multi-year
members.
15. A total of $430
dollar was raised during the meeting. The cash/cheque was given to
Director-Admn Dr. Rabbani to deliver to Director-Finance Mr. Mahbubul Islam.
It was resolved that a joint account (personal) by ED Dr. Zaman and
Director-Finance will be opened until registration is available to establish an
account in the name of BCCJ.
IV. CLOSING
REMARKS
16. Mr. Rafiqul
Islam and Mr. Nazrul Islam made some closing comments and expressed their enthusiasms
about the work and finished with high hope that the EC will work hard to
achieve the stated objectives of BCCJ. Advisor Mr. Atiqullah advised the
Executive Director to contact the Director-Environment (Government of
Bangladesh) during his visit to
17. Executive
Director Dr. Zaman and Direct–Networking Dr. Matin brought sweets and snacks
for the meeting. The EC expressed thanks for their hospitality.
18. The Chair
thanked EC members for their inputs in the meeting. It was resolved that the
next meeting would be held in June/09 where the EC expects update on the
progress of work by various Directors/Subcommittees. The meeting was
adjourned at 3:00 pm.
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